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2012 August 6 - 12:00 am

Recommendations for Accreditation of CCSF

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A 17-member team of evaluators from the Accrediting Commission for Community and Junior Colleges visited City College of San Francisco last March for the purpose of evaluating the institution’s request for reaffirmation of accreditation. Based on its review, the commission recommended that the college show cause why its accreditation should not be revoked. The commission issued 14 recommendations the college must address to keep its accreditation:

1: Review and Revise Mission Statement

The team recommends that the college establish a prescribed process and timeline to regularly review the mission statement and revise it as necessary. The college should use the mission statement as the benchmark to determine institutional priorities and goals that support and improve academic programs, student support services and student learning effectively linked to a realistic assessment of resources.

2: Implement Effective Planning Processes

The college should develop a strategy for fully implementing its existing planning process to look at each campus and site, examine revenues and expenses, and systematically address instructional program planning, staffing requirements, provision of student and library services, including facilities needs and competing priorities. The planning process should include clearly prescribed roles and scope of authority for all governance stakeholders.

3: Assess Institutional Effectiveness

The college should fully implement its model for program review for all courses, programs and support services and advance its framework for defining and assessing Student Learning Outcomes for all courses, programs, support services and certificates and degrees, in order to measure institutional effectiveness, including information on noncredit students.

4: Identify Student Learning Outcomes

The team recommends that the college identify the intended student learning outcomes at the course, program, general education, certificate and degree levels; develop and implement assessments of student learning; and analyze the results of assessment to improve student learning. The results of ongoing assessment of student learning outcomes should foster robust dialogue and yield continuous improvement of courses, programs and services.

5: Improve Student Support Services

The college should systematically assess student support services using student learning outcomes and other appropriate measures to improve the effectiveness of its support services and develop, as well as communicate, its plans for the expansion of delivery and prioritization of student services that support student learning and achievement.

6: Link Outcomes to Faculty Evaluations

The team recommends that the evaluation of faculty and others directly responsible for student progress toward achieving stated student learning outcomes include a component that assesses the effectiveness in bringing about those learning outcomes.

7: Assess Adequacy Of Staffing Levels

The college should assess the adequacy of its current number of qualified classified staff and administrators and their appropriate preparation and experience necessary to support the institution’s mission and purpose. The college must ensure that human resource planning is fully integrated with the institutional program review, planning and budgeting processes and linked to the annual allocations of funding to maintain and improve institutional effectiveness.

8: Inventory Physical Resources

The college should incorporate all costs required to appropriately operate and maintain existing facilities, whether owned or leased, into its annual and long-term planning and budgeting processes and annually allocate the required human and fiscal resources to effectively operate and maintain physical resources.

9: Develop Plan for Technology Systems

The team recommends the college develop a comprehensive plan for equipment maintenance, upgrade and replacement that is integrated with the institution’s budget allocation processes; and that the college monitor its information technology systems and implement measures to more fully secure the technology infrastructure

10: Improve Financial Planning

The college should use its mission statement to inform its allocation of resources decisions to match annual, ongoing expenditures with ongoing financial resources. This action is needed to increase its reserves to a prudent level that will allow it to meet financial emergencies and unforeseen occurrences, to meet operating expenses without excessive short-term borrowing and manage long-term liabilities.

11: Provide Timely Financial Reporting

The college should use the resources necessary to provide accurate and timely reporting of financial information; and to report this information to internal users so they may effectively participate in the annual and long-term planning and budgeting processes.

12: Define Leadership, Governance Roles

The district should engage the services of an external organization to provide a series of workshops for all college constituencies, including the members of the governing board in order to clarify and understand their defined roles of responsibility in institutional governance and decision-making.

13: Improve Governance Structures

College leaders from all constituencies should evaluate and improve the college’s governance structure and consequent processes used to inform decision-making for the improvement of programs, practices and services. The college must ensure that the process does not create undue barriers to the implementation of institutional decisions, plans and initiatives.

14: Boost Board Development

The team recommends that the Board of Trustees act in a manner consistent with its policies and
by-laws, assess and develop operating procedures, develop and implement a plan for board development, and regularly evaluate the effectiveness of its policies and practices.

Source: Accrediting Commission for Community and Junior Colleges

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